Intro Manual
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West Helena Valley Volunteer Fire District

Introductory Manual for New Firefighters

District Web Page:              www.westvalleyvfd.com
Email for the District:          shepherd631@msn.com
Chief:                                 Jerry Shepherd (458-3717)

A Welcome to New Fire Service Personnel:

            You have chosen to become part of a versatile, complex and rapidly changing profession, The Fire Service. Thus you have taken on a responsibility to your community that you can be proud of. The American concept of a government of the people, by the people and for the people is no better exemplified anywhere than in the fire service. Having accepted this responsibility, you have also accepted an obligation to your community which is never ending. You will start by learning your department’s organization and procedures which are essential for you to operate efficiently and productively. You will end your career by thinking you still have a lot to learn and you will be right.

Having made the choice to join the fire service you will rapidly realize that firefighting methods undergo constant changes, improvements and revisions in order to successfully control situations it is called to handle. The hazards created from development of new chemicals, materials, machinery etc., are becoming constantly available in homes and businesses making it imperative that today’s firefighter spend a considerable amount of their time in training and study in order to understand the methods needed to control these hazards.

You will discover that the fire service today has advanced considerably in efficiency and effectiveness since the days of the horsedrawn steamers and the bucket brigades. Today’s firefighting has received creditable recognition world wide as a technical and protective science. Its future is extremely important to the welfare of the nation. As such it deserves the best personnel available.

The fire service demands much from those who would successfully follow it as a volunteer. It offers a life’s work of rewarding service toward the safety of your community. As a volunteer you are expected to follow the department’s rules and regulations and conduct yourself accordingly. Citizens watch our actions and they must be proud of us. The actions of a single firefighter will often reflect good or bad upon the entire department.

The close fellowship that is a tradition in our fire department will quickly become evident to you. The high moral of people doing a job well will be noticeable to you. Your fellow firefighters will cooperate with you to help you learn as quickly as possible.

We are all volunteers and you will be expected to devote yourself not only to your regular job, but to that of becoming a good firefighter. The ambitious firefighter who is loyal, and takes pride in their department, who trains and studies diligently to master the vast stores of fire knowledge available will become not only a good firefighter but a successful one.

Welcome To the Fire Service... Our Future Depends On You!!!


Fellow Citizens:

As Chief of the West Helena Valley Volunteer Fire District, I am committed to providing the most effective and efficient fire emergency service delivery system in our area. You will find that participation as a volunteer member of our service will bring personal rewards and satisfaction, raise self-esteem, and give you a tremendous sense of accomplishment for a job well done. It will also provide your community with a valuable service that has the potential to touch us all.

However, service as a volunteer member in our department requires a serious commitment. Your decision to join us should not be made quickly. This booklet has been developed to provide the information needed to help you make that decision.

Once you understand what is involved in being a volunteer member of our department, I hope you will conclude that you are able to make the commitment we need. The service provided by our volunteers is truly valuable to the citizens of our area, and I hope you find that you are able to contribute to our public safety.

Sincerely, Jerry Shepherd, Fire Chief


MISSION STATEMENT

The fire and rescue service is one of the most diverse and challenging professions known today. It is this diversity that inspires most men and women to enter the service. Imagine having to train to prepare yourself to cope with situations which range from burning fires to childbirth to hazardous chemical spills to heart attacks and almost any imaginable emergency situation in-between. This diversity is coupled with the fact that these skills may be needed at any time of day, seven days a week, in any kind of weather, and very often under potentially stressful and emotional circumstances. These factors contribute to our profession being personally rewarding.

Our missions are life safety, fire extinguishment, hazardous materials mitigation, emergency medical & rescue. We prepare ourselves to control these situations when the need arises. This is done through education, training, pre-incident planning, more training, state-of-the-art equipment, and more training. We are a paramilitary profession working in a “hurry up and wait” environment.

This business is not for everyone. You need more then just a desire to help people. You also need courage and dedication, assertiveness, and a willingness to learn new skills and face new challenges. The fire rescue service is not for the meek or timid or for those who loose control of their emotions during times of crisis. Our service is one which calls on its members to perform hot, sweaty, dirty, strenuous work, often in uncertain environments.
The personal rewards and satisfaction received from the fire and rescue service are often beyond description. There is a sense of accomplishment after controlling a building fire, compassion for accident victims, and fulfillment in belonging to a competent organization.

The bottom line in our business is measured by the loss of life, pain and suffering, and property damage we have prevented and reduced. We are here and prepared for one reason and that is to provide service to the people.

If you feel you have what it takes to meet the challenges of our business, we welcome you to join us.


West Helena Valley Fire District

West Helena Valley Volunteer Fire District is located north of the City of Helena, Montana. The Fire District covers approximately 55 square miles and serves a population base of approximately 20,000 people. The District provides fire, rescue, hazardous materials responses and emergency medical services to the community.

The District is known for its quiet neighborhoods and rural way of life. This quality of life attracts many people. The past 20 years has seen a large growth in newly built suburban residential areas and the future looks for more growth.

The District was established in 1959 and has grown into three fire stations strategically located to provide rapid response. In September of 1990 the District took possession of a newly constructed fire station located at 7900 N. Montana, then April of 1999 again the District took possession of another new station that being Station 1 on Forestvale Road. Ten pieces of firefighting equipment are currently operated by the District. All equipment is complimented as required for effective fire fighting and life safety. The District took delivery on a new 1,250 GPM fire engine in February 1992. Thirty West Helena Valley residents are presently serving as firefighters. The Fire Department is organized under a chief, assistant chief and 3 fire captains. Other personnel are assigned specific duties in other areas. The Fire District is heavily committed to training and last year each firefighter averaged 114 hours of training. All firefighters carry pagers and are dispatched through a 911 emergency services division of the Lewis & Clark Sheriffs Department. The District maintains an active mutual aid agreement with 7 other fire districts and fire departments.

The Fire District is a taxpayer owned service established under the laws of the State of Montana. The financial operation is managed by a five member Board of Trustees elected at large from residents within the district. They serve a three year term. The current taxable valuation of the district is $ 9.5 M.

The coming year will see a Fire District that is an active, viable, vital part of the community and an agency that is willing to step into new areas to serve the community. The West Helena Valley Volunteer Fire District would like to extend its thanks to the West Valley residents for their continued support over the past 41 years.


Emergency Response Data

Year

Total Calls

1998

248

1999

328

2000

329

2001

319

2002

358

2003

393

 

 

 

 


Fire District Organization

Board of Trustees:

The West Helena Valley Fire District is governed by a five member elected Board of Trustees. Each member is elected to a three year term. The Trustees have the authority to provide firefighting apparatus, equipment and facilities; theirs is the ultimate responsibility for the District. They meet on the Thursday following the second Tuesday of each month at 7:00 P.M. at Station 1.

A copy of Board Policies is located at Station 1.

Current members are:
Chairman:                    Vic Kelly
Vice Chairman:             Gene Olson
Secretary/Treasurer:     Stuart Fuller
Member:                      Jim Dusenbury
Member:                      Dean Rongrud 

Operations

Operations are the section of the fire district which is responsible to respond to emergency calls within the District and to calls of mutual assistance from other fire organizations. Line officers for the department are as follows:

Fire Chief:                   Jerry Shepherd
Assistant Chief:             Jerry Sorensen
1st Captain:                  Dave Quick
2nd Captain:                 Mike Anderson
3rd Captain:                 Mike Bourquin

Other operations officers:

Training Officer:                    Mike Anderson
Assistant Training officer:      Jerry Shepherd
EMS Training officer:              Dave Quick
Chaplin:                                 Bob Clark

Firefighter Business

The firefighters conduct their business meeting on the second Tuesday of each month at 7:30 P.M. at the main station.

President:                     Jerry Sorensen
V. President:                 Ron Bolan
Secretary:                     Stuart Fuller
Treasurer:                     Sarah McClanahan


Firefighter Meeting Times

1st Tuesday of the month @ 19:00: Clean Up. MANDATORY
Equipment is maintained at this meeting along with special projects worked on.

2nd Tuesday @ 19:00: Business meeting. MANDATORY
Meeting to discuss firefighter business and plan various activities

3rd Tuesday @ 19:00: EMS Training
This is the monthly medical training for all EMS responders. 

4th Tuesday @ 19:00: Fire Training. MANDATORY
This is the monthly fire training meeting.  All personnel must complete 30 hours of training each year to qualify for PERS and to stay an active member of the department.


Rules and Regulations

1. Policies & Procedures set by Board of Trustees.

2. Standard Operations Guidelines required of West Valley Fire District for responding to any emergency incident. A copy is in Station 1 Chiefs desk. A firefighter must: (1) read the manual thoroughly soon after becoming a firefighter, (2) have any questions clarified regarding procedures and responsibilities, (3) refer to this manual as a reference whenever there is a question.

3. Training Evolutions describe how the District will conduct evolutions.

4. General Orders cover all aspects of the operations of the Fire District.

Read and start to become familiar with these!

Volunteer Firefighter Bill Of Rights

  1. The right to appropriate assignments conditioned upon training and experience.
  2. The right to know as much as possible about the organization--its’ policies, people and programs.
  3. The right to be trained.
  4. The right to proper guidance and direction
  5. The right to proper equipment suitable for the tasks to be performed.
  6. The right to earn a promotion and to participate in a variety of experiences.
  7. The right to be heard: To have a part in the planning.
  8. The right to recognition, and/or appreciation, through promotion and awards.
  9. The right to fair and equal treatment.

Mutual Aid

Mutual aid as used in the fire service means the following: A legal contract signed by two or more fire districts whereby they agree to send firefighters and/or equipment at the request of another member districts in the mutual aid contract. West Valley has mutual aid contracts with all Departments & Districts in the area including the city of Helena.

Training

Training Officer:            Mike Anderson

The key to the success of a fire department is training. Therefore West Valley places the utmost importance on training.

Training times:
1. Mandatory fire training drills: 4th Tuesday of the month at 19:00 hrs. at Station 1.
2. Informal sessions where you can be called up and invited.
3. Classes that become available.

All firefighters MUST get a minimum of 30 hours of training per year. We encourage more due to the complex nature of firefighting.

Emergency Medical Services (EMS)

It is the option of the firefighter if they wish to train and respond to emergency medical incidents. Training in this area is quite extensive. All EMS training classes must be State of Montana approved and all levels of certification are state and national approved. District training for EMS will be conducted on the 3rd Tuesday of the month at 19:00 hrs. at St. 1.


Benefits

State of Montana Retirement Program for Volunteer Firefighters (PERS)

1. The State of Montana collects a percentage of all fire insurance premiums paid within the State and places this money into a fund for distribution to eligible volunteer firefighters upon their retirement.
2. The retirement year runs from July 1 through June 30th. No credit is allowed for an incomplete year.
3. To qualify for a year’s credit a firefighter must complete a minimum of 30 hours of training.
4. On or before September 1st of each year the Fire Chief shall prepare and file a certificate of eligibility with the Public Employees’ Retirement Division.
5. A firefighter may not collect benefits until they reach age 55.
6. A firefighter may retire after 20 years of service.
7. A fire district must keep its records in proper order and up to date to ensure all eligible receive retirement benefits.

Federal Public Safety Officers Benefit

The Federal government maintains the PSOB program which provides a $ 100,000.00 death benefit for any volunteer firefighter killed in the line of duty.


Membership Requirements

As a volunteer firefighter you have incurred certain obligations to the Fire District that must be met. The following is a list of some of these requirements:

  1. To respond to as many emergency calls as you possibly can.
  2. To attend mandatory meetings - business, training, & clean-up.
  3. To participate actively in District sponsored activities.
  4. To train as much as you possibly can.
  5. To have fun and enjoy being a volunteer firefighter!

Active participation is necessary to maintain individual skills and to keep our organization viable. If it becomes obvious that a firefighter is not actively involved in the District they may be referred to the membership review committee for review.  Three consecutive absences from regular meetings, or training sessions as shown by roll call, without an approved absence is cause for termination.

Probationary Status

All new firefighters will serve an one (1) year probation. At the end of this one year period this person will be subject to a secret vote by the membership as to their acceptance of full membership into the Fire District. During your probationary period you will attend all District meetings, training sessions, complete Fire Fighter I lessons, and go on emergency responses as determined by the Fire Chief.

NOTICE - The constitution and by laws of the department are very important.  Please get a copy from the fire chief and read them.


Emergency Dispatch

The West Valley Fire District is dispatched to an emergency incident via the Lewis & Clark County Support Services Division which is located in the Law Enforcement Building located on Breckenridge Street. Citizens usually report an emergency by use of the 911 emergency telephone number.

PAGERS:

All firefighters carry a pager 24 hours a day. The pagers have two frequencies. Channel 1 is the primary frequency on which we are paged. Channel 2 is used on the fireground for tactical operations.  On scene other radio channels may be used.


Personal Firefighting Equipment (Turnouts)

All firefighters are issued personal gear necessary’ to equip them for firefighting duty. It is the responsibility of each member to keep the equipment in good repair, and to keep it available for immediate response. Any unserviceable equipment should be immediately brought to the Chiefs attention. Personal gear consists of:

  •     Pager
  •     Turnout coat
  •     Turnout pants
  •     Boots
  •     Gloves
  •     Helmet 
  •     Nomex hood
  •     Wildland coveralls
  •     Wildland helmet & goggles
  •     Wildland gloves
  •     EMS Jumpsuit
  •     Accountability Tags
  •     Fire Department ID

Dress Uniforms

  1. Uniforms Regulation
    1. All uniforms are purchased by individual firefighters at their own expense. Purchase of this uniform is strictly optional and is an individual’s personal decision whether to purchase the necessary items.
    1. The appropriate uniform, as noted below, and if available shall be worn by all West Helena Valley Firefighters when representing the West Helena Valley Fire District.
    1. The Fire Chief or the Line Officers will determine when and where uniforms are to be worn.
    1. Firefighters are responsible for maintaining the uniform items required. All uniform items shall be maintained in presentable condition. Faded, worn or damaged articles are not acceptable.
  1. Uniform Standards
    1. All members of West Helena Valley Fire District who posses uniforms will wear the approved uniform at the same time. The Fire Chief or Line Officers are responsible for determining the appropriate uniform and will assure that all members are appropriately dressed.
  1. Regulation Uniform Items – the following is the approved uniform of the West Helena Valley Fire District.
    1. Shirt Regulation medium blue shirt with badge collar insignia (Firefighter, EMT, 1st Responder) and West Helena Valley Fire District patch.
    2. Trousers Navy blue
    3. Shoes Black, oxford, high-top, half-boot or boots
    4. Socks Black or navy blue
    5. Belt Black
    6. Cap
    7. T-shirt Navy blue with District insignia

Uniforms are optional at the discretion of each firefighter

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Copyright © 2004 West Helena Valley Volunteer Fire District except where covered by pre-existing valid copyright.
Last modified: 03/09/04